Staff Mobility

Erasmus+ Staff Mobility, which is a part of the Erasmus+ Programme, allows faculty and staff members to carry out a period of teaching or training at a partner university or a company in Europe.

University staff can participate in two strands of Erasmus+:

1) Erasmus+ Staff Teaching Mobility

Teaching mobility can be undertaken:

  • a) to an Higher Education Institution which holds Erasmus+ University Charter and with which a valid Inter-institutional Agreement is in place.
  • b) by incoming staff of an enterprise invited to IAU to undertake teaching activities.

There is an obligation to deliver at least 8 hours of teaching (i.e. at least two days). A minimum duration of 2 working days is strongly recommended to provide a meaningful contribution to the teaching programme and international academic life at the host institution. Shorter periods should be exceptional. The maximum duration is 8 weeks.

For teaching periods of 2 days or less weekends or holidays falling in the period of the stay abroad are not usually considered for support, unless they are used as travel or working days. In such cases the teaching programme should demonstrate that teaching activities have been undertaken for the period reported.

Teaching exchanges must be to one of International Antalya University’s current exchange partners in your subject area with whom we have a valid Inter-institutional Agreement for teaching mobility. Please see the full list of current agreements available for List of the agreements 

2) Erasmus+ Staff Training Mobility

Staff training is an option for all staff, and can involve teaching or non-teaching staff:

  • Going to another Higher Education Institution which holds a standard Erasmus+ University Charter
  • Going to an enterprise


Within the broad objective of staff training this action encompasses three types of mobility:

  • Mobility of staff of a higher education institution going to an enterprise.

    The purpose is to allow the beneficiaries to learn by transfer of knowledge or knowhow and to acquire practical skills. The activities can be very varied: language training, seminars, workshops, courses and conferences. These types of activities should not represent the majority of total Erasmus+ funded training days. Formal periods of practical training, short secondments, etc. should account for the majority of the activities carried out.
  • Mobility of administrative and other non-teaching staff from a higher education institution going to a partner higher education institution.

    The purpose is to allow the beneficiaries to learn from the experiences and good practices of a partner institution and to improve the skills required for their current job. The main activity is a short stay in the partner institution that may include a short secondment period, job-shadowing scheme, study visit, etc.
  • Mobility of teaching staff in a higher education institution going to a partner institution for the purpose of receiving training.
  • The activities may include language training, seminars, workshops, courses and conferences. For each Higher Education Institution  these training activities should not represent the majority of training days for staff participating in Erasmus+ staff training. Formal periods of practical training, short secondments, etc. should account for the majority of the activities carried out.
  • Training activities can be to one of our partner universities in Europe and this is a recommended good place to start. 

Depending on your area of work, many universities offer International Staff Training Weeks which offers an opportunity to follow a fixed training programme and benefit from opportunities to meet with colleagues from many other universities in related fields at the same time. Please contact Erasmus Office for further information.

  • The duration of the training period should be from 2 working days up to 8 weeks. There is an obligation to participate at least 2 days of training activities at the host institution to be able to eligible for funding.

    Weekends or holidays falling in the period of the stay abroad are not considered for support, unless they are used as working or travel days. In such cases the work plan should demonstrate that training activities have been undertaken for the period reported.

Opportunities:

In order to apply for Erasmus+ funding, staff should make arrangements for a teaching or training mobility through their own contacts or networks. If a member of staff would like to investigate other opportunities, they should first consult with their Erasmus+ Departmental Coordinator and colleagues to determine if arrangements can be made through existing departmental contacts.

If these investigations do not result in any opportunities, staff may consult with the Erasmus+ Office to examine a number of opportunities to visit International Antalya University’s partner HEIs. In this instance, if applicable, staff should be aware that they may be competing with other members of staff also informed of these opportunities.

STAFF MOBILITY - HOW TO APPLY?

There is an obligation to deliver at least 8 hours of teaching. A minimum duration of 2 working days is strongly recommended to provide a meaningful contribution to the teaching programme and international academic life at the host institution.

The duration of the training period should be from 2 working days up to 8 weeks.

A complete teaching programme/Work Plan and an invitation letter from the host institution must be submitted to the Erasmus Office before the application deadline. The mentioned teaching programme/Work Plan can be found from the Documents part of this web page. 

The Department or Faculty that wish to invite a staff of an enterprise from an EU country should also use the teaching programme for application.

STAFF MOBILITY - APPLICATION & SELECTION

The Selection of the Staff will be done by an Assessment Commission which will be formed by the Rectorate. The Commission evaluates the applications carefully, by considering the call for proposals announced by the European Commission annually and the rules- priorities established by the Turkish National Agency.

Staff must be employed at International Antalya University – honorary lecturers are not normally eligible

Priority will be given to:

Staff who have not previously received Erasmus staff mobility funding,

Visits which can combine training with visiting students currently on exchange/ traineeships,

The application must demonstrate clear objectives and a provisional teaching/training programme covering at least the minimum number of teaching/training hours.

The application should also indicate how the visit will contribute to the wider strategic goals of the Service/ College/School/University for Internationalisation.

Application process and timings;

Dean of Faculty / Head of Service for initial approval of your proposed mobility and absence (ensuring any teaching/ work responsibilities can be covered)

Complete the Application form

Submit your application form to the Dean of Faculty / Head of Service for their approval and signature

Submit the fully signed application to the Erasmus office by the time announced by Erasmus Office (via internal mail or scanned by email to ipo@antalya.edu.tr )

You will be notified of the status of your application no later than 4 weeks after the Erasmus+ Staff Commission's decision.

Subject to funding availability, there might be a second application round that will be announced. This page will be updated during the academic year to confirm whether there is still funding available.

STAFF MOBILITY - BEFORE LEAVING IAU

Step by Step Application System

Upon Application:  

1.     Application Form (Approved by Erasmus+ Departmental Coordinator/Head of Department/Dean of Faculty)

2.     Erasmus+ Staff Mobility for Teaching/Training Mobilty Agreement (Signed and Stamped by Host Institution/Organization)

3.     Letter of Acceptance (Signed and Stamped by Host Institution/Organization)

Prior to Departure:

1.     Bank Account (Euro)

2.     Visa Letter (if needed, provided from Erasmus+ Office)

3.     Copy of Passport

4.     Copy of Visa

5.     Grant Agreement for Erasmus+ Staff Mobility

Upon Return:

1.     Final Report submitted

2.     Certificate of Attendance submitted

3.     Boarding Pass

Before leaving IAU, the staff must sign a Grant Agreement, which is completed by Erasmus Office. This document must indicate how the contribution of the European Community (Erasmus+ Staff Mobility grant) is to be paid.

Mobility grants for staff are provided as contributions towards subsistence and are calculated taking into account the rates defined.

Bank Details Form

Staff are required to fill in the bank details forms and present them before the start of their teaching/training mobility, so as to receive the Erasmus+ grant. The grant contribution will be paid in two instalments: 80% after the financial contract has been signed; the remaining 20% within 30 days of the end of the staff mobility period, provided that all documents have been duly delivered. The contribution will be paid by bank transfer.

Funding

Erasmus+ provides funding for staff mobility as a grant contribution towards subsistence and travel.

Travel grants maximums are set according to the distance travelled at the following rates:

Travel Distances

Amount (€)

Between 100 and 499 km

180

Between 500 and 1999 km

275

Between 2000 and 2999 km

360

Between 3000 and 3999 km

530

Between 4000 and 7999 km

820

8000 km and more

1100

 

 

The distance to be calculated is one way – from the location of the sending organisation to that of the receiving organisation. However, please note that the grant amount covers the outward and return journey from home to host institution. You will likely therefore have to book your travel early to ensure you can cover your costs.

 

STAFF MOBILITY - DOCUMENTS

Upon Application

 1) Application Form (Approved by Erasmus+ Departmental Coordinator/Head of Department/Dean of Faculty)

2) Erasmus+ Staff Mobility for Teaching / Training Mobilty Agreement (Signed and Stamped by Host Institution/Organization) (Content of the teaching / training program must be mentioned day by day)

3) Letter of Acceptance (Signed and Stamped by Host Institution/Organization)

Prior to Departure

 1) Bank Account (Euro)

2) Visa Letter (if needed, provided from Erasmus+ Office)

3) Copy of Passport

4) Copy of Visa

5) Grant Agreement for Erasmus+ Staff Mobility

Upon Return

 1) Final Report submitted

2) Certificate of Attendance submitted

3) Boarding Pass